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10 Things Your Workplace Health and Wellness Software Should Do in 2024

Wellness programs can use web-based tools to help organize and administer a wellness program. These web-based computer systems are considered health and wellness software.

Health and wellness software

Historically a corporate wellness program had been nothing more than a website with health information, basically a wellness platform. The wellness platforms used now are way more than just a wellness software that contains a health library, they are wellness program delivery and management systems.

Published wellness studies show that the most effective wellness programs are focused on helping employees adopt and maintain healthy behaviors. Following this logic it is easy to see that a good employee wellness program should be an effective behavior change tool that can help employees establish healthy lifestyle habits.

Even the Best Health and Wellness Software is NOT a Corporate Wellness Program

Unfortunately, some employers believe that having an employee wellness website is the same as having a wellness program.  They mistakenly assume that all their worksite needs to improve employee health and reduce health care costs is get their employees to go online.

A wellness website is not a wellness program. It’s a computer software program that can be used to help deliver wellness programming and help manage the process. Despite all of the features and benefits that come from the computer coding and programming, these computer systems are just tools to encourage and promote a healthy lifestyle. Living a healthy lifestyle is what we do when we’re not web connected.

Living a healthy lifestyle is what we do when we’re not web connected.

Think about somebody you know that lives a healthy lifestyle. This person most likely:

  • exercises every day
  • doesn’t use tobacco
  • eats a healthy diet
  • manages their stress and weight
  • maintains some level of work/life balance

When this healthy person is shopping for healthy foods, making healthy selections at a restaurant, or exercising, they are not online with health and wellness software. They are out in the real world with friends and family making healthy lifestyle choices throughout the day.

The health and wellness software might help point them in the right direction but act of living a healthy lifestyle is what every wellness program is trying to produce and this happens offline. An effective employee wellness program should be a healthy living support tool that helps individuals adopt and maintain healthy behaviors and it should use the best behavior change science to accomplish four objectives:

wellSteps web-based solutions
  1. Educate and create awareness
  2. Motivate
  3. Teach health promoting skills and tools
  4. Create healthy culture and encourage social support

These four objectives are the foundation of a successful wellness program that is based on behavior change.  This behavior change model tells us exactly what features the best worksite wellness programs should have if they are to be effective.

The next table shows the 10 features and how each one is part of the behavior change process.

Wellness Software Feature What it Does
1.  Conduct confidential Personal Health Assessment
2.  Educate (videos, books, webinars, biometric results)
Education and Awareness
3.  Track program participation and activity
4.  Make engagement easy with a mobile app
5.  Track and administer incentives and rewards
6.  Demonstrate how to be healthy
7.  Provide the tools needed to be healthy
8.  Deliver behavior change campaigns and challenges
Skills and Tools
9.  Encourage social support
10. Create a health promoting culture
Healthy Culture, Support from Others

RELATED: Employee Health Programs Worth Investing In

Top 10 Features That Should be Found in Every Health & Wellness Software

1.  Conduct confidential health assessment

The first step in behavior change is to become educated about the need to change our behaviors. Most wellness programs start off with a personal health assessment and a biometric screening. The results from these assessments create awareness for the aspects of our lives that need to be improved.

The results from these assessments create awareness for the aspects of our lives that need to be improved.

Health and wellness software via employee apps

Whether done on a computer or a mobile device, health and wellness software can make it easy for individuals to report their personal health risks and understand the results from their biometric screening. The education and awareness part of behavior change is the easiest part to do.

Health and wellness software can assess individual health data, make recommendations, and encourage people to improve. The challenge is to gather the data and provide the education in a simple, easy to understand format. Taking a personal health assessment on a mobile device is about as simple and easy as it can get.

RELATED: The Best Way to Conduct Biometric Testing and Wellness Screening

2.  Educate

There are dozens of ways to educate employees about the need for healthy behaviors. A good wellness program is going to use lots of different resources to help individuals understand the importance of adopting and maintaining a healthy lifestyle.

  • video content
  • live presentations
  • webinars
  • books
  • audio files
  • social media
  • individualized feedback

Wellness software does a very good job of interpreting and reporting personal health information. Here is an example of the personalized feedback from the WellSteps wellness solution.

Health and wellness software showing biometric and assessment data

For many wellness programs, education and awareness is all they do, but you will see this is only the first step in having an effective wellness program that is focused on behavior change.

3.  Track program participation and activity

Well programmed wellness systems will automatically track program participation and individual health behaviors. When we see progress we are motivated to continue with new behaviors. By showing participation and activity, a good system can help individuals see how their activity changes across time.

They can help individuals accomplish their personal wellness goals, they can track data from wearable devices such as a Fit Bit ,and they can even detect who has watched behavior change videos or completed behavior change tasks.

health and wellness software

All of this gets aggregated into live reports that allow individuals and administrators to have a dashboard view of everything going on within their wellness strategy. This is perhaps one of the most useful aspects of a health and wellness software.

RELATED: 16 Staff Wellness Activities for Creating a Healthier Workplace in 2024

4.  Make engagement easy with a mobile app that goes with your health and wellness software

There was a time when most wellness program participants used paper forms and printed materials to report on health risks or to participate in a wellness program. The logistics of  creating, printing, shipping, and collecting these materials was burdensome.

health and wellness portal, software

For the most part, all of that has been replaced by giving employees access to the web. Whether on a computer or mobile device, it is a lot easier and a lot more pleasant to participate than it used to be. Every corporate wellness program should be available on a computer and a mobile device.

A health and wellness software needs to have a mobile app that allows every employee to participate in every aspect of their program. At WellSteps, we are seeing more and more employees participating in our wellness programs with the WellSteps app.

In the not too far distant future, most if not all employees will participate with a mobile device. Well-designed and easy-to-use apps make it easy for employees to engage in your wellness program. This helps them stay motivated to have healthier lives.

5. Track and administer incentives and rewards

When we talk about motivation, most of us think about employee incentives. As employees complete different aspects of the wellness program they can earn points towards different rewards. Regardless of the incentive strategy you use, your wellness system needs to track progress towards receiving your wellness rewards.

The WellSteps Rewards Solution automates the entire process of validating, tracking, and fulfilling wellness program incentives. Historically, administering a wellness incentive plan has been labor-intensive for staff and challenging for employees.

The easier it is for employees to participate the more they will enjoy it and the more likely they are to acquire new, healthy behaviors.

Your employee wellness program needs to greatly simplify the tracking and administration of wellness rewards. A good wellness system will do this automatically and make it extremely easy for employees to report and track their progress. The easier it is for employees to participate the more they will enjoy it and the more likely they are to acquire new, healthy behaviors.

online wellness programs

RELATED: WellSteps Rewards: Benefits & Features

6.  Demonstrate how to be healthy

In my experience, these next three features are the most difficult to produce and the most effective if done right. Most people who have elevated health risks already know that their health is not as good as it should be.

What they really need is a step-by-step approach to improving their lives. They need to know how to change their habits to make it easier to be healthy. They need to be taught how to shop for healthy foods, how to avoid unhealthy fast foods, how to be physically active even though they might have a busy schedule, and how to avoid situations where they may be tempted to use tobacco.

It is one thing to know that exercise is good for you. It is another thing to decide what type of activity to do and how to do it. The how to part of behavior change is crucial. A health and wellness software can become teaching tools to give people the skills and know-how to transform their lives.

This can be done with video, but it would be even better if the system were used to communicate a live meeting where real humans can communicate with other real humans to learn how to create healthy lifestyle habits. In this sense the wellness solution can also become a communication tool.

RELATED: How the Best Worksite Wellness Programs Change Behavior

7.  Provide the tools needed to be healthy

Sometimes demonstrations on how to be healthy are not enough. Employees may need resources or tools to help them be healthy, such as:

  • sporting equipment
  • gym passes
  • cooking equipment
  • vegetable cutting boards
  • walking shoes
  • recipe books
  • day planners

Without the right tools it is unlikely that a new behavior will be acquired. For example, the Stop and Go Fast Food Nutrition Guide was recently updated inside the WellSteps app and you can use it to eat fast food and still eat healthy.

It color codes over 25,000 fast foods from 143 different restaurants.  Avoid the red foods.  Enjoy the green ones and your health will improve. Over 1 million people are using it, but it is just a tool. People need tools to be healthy and wellness programs should be used to share these tools.

RELATED: WellSteps Apps: Stop & Go Fast Food and Grocery Guides

8.  Deliver behavior change campaigns and challenges

The WellSteps behavior change campaigns and challenges are carefully designed behavior change programs that use each of the four major steps of behavior change. Each campaign and challenge is designed to help employees make new lifestyle habits.

Each campaign uses marketing and communication materials, incentives, campaign materials, video, webinars, and onsite support to help employees be healthy.  Most, but not all of this can be delivered using a health and wellness software. The video is from the Balance It All campaign.

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A nice example of how we use campaign videos to help people along is provided in the Food Makeover campaign. Employees take several weeks to learn which of the foods currently in their home are healthy and which ones are not.

During the campaign they will take an inventory of the foods in their home. They also learn shopping secrets that help them know what to buy and how to save money doing it. Finally, they are asked to choose and prepare one meal from our library of healthy, simple recipes. This behavior change campaign helps employees eat healthier meals at home.  

RELATED: WellSteps Behavior Change Campaigns

9.  Encourage social support

Unless you live on a deserted island, your health behaviors are influenced by friends and family. A good employee wellness program will communicate and invite your friends and family to participate with you. Social support is key to successful long-term behavior change.

Without it is almost impossible to change our diets, stop smoking, or create a daily habit of exercise. Humans are very social creatures and the support we get from others goes a long way to helping us be healthy. A good wellness computer system also has a strong social media component were successes can be shared with others.

A good wellness computer system also has a strong social media component were successes can be shared with others.

Personal stories and challenges can provide motivation for others to change behaviors. Whether it integrates with a social media platform or provides a link to an electronic newsletter every employee wellness program needs to include effective ways to harness social support.

10. Create a health promoting culture

Adopting healthy behaviors is actually fairly easy. The challenge is to maintain these healthy behaviors for the rest of your life. Worksites that can create health-promoting environments and a culture that supports healthy living will experience a variety of positive wellness outcomes.  

The WellSteps Guides use our wellness solution to help our clients take a good look at their worksite culture using our free tool called the Checklist to Change. Periodically, the wellness committee and worksite leadership pick one thing to change within their environment.

wellness culture

After several years of small, consistent, culture changes, the entire organization begins to look and feel like a place where people want to work and be healthy. This checklist to change is delivered through the wellness software and it helps organizations create a culture of health.

RELATED: WellSteps Checklist to Change

Next Steps For Using the WellSteps Health and Wellness Software

Large studies have shown that 70 to 91% of all chronic diseases are lifestyle related. That means that most of our poor health and the majority of our healthcare costs come from diseases that are caused by poor health behaviors.

Wellness programs that use effective health and wellness software will improve employee health behaviors, lower health risks, and reduce employee healthcare costs. The WellSteps team uses each of these features as part of our wellness solutions. As the winner of the 2016 Koop award, WellSteps has been able to demonstrate that a good wellness software can make a good wellness program great.

We invite you to schedule a Free Demo with our team and explore more of the portal and online resources we’ve discussed today that will take your team’s wellness to the next level.

Frequently Asked Questions Around Health and Wellness Software

What is a Wellness Website?

Wellness Websites are simply online portals for employees or teams to access their Wellness Program resources and tools. They employ computer software programs that can be used to help deliver wellness programming and help manage the process.

What is the Best Wellness App?

A variety of Wellness apps exist on the market and not all are created equal. Exploring a number of options may be your best bet to know what will work best for you.